Effectively Managing Your Employees
How many employees can you successfully supervise? I sometimes hear people talk about being responsible for hundreds of employees. If you are the CEO, then ultimately you have authority over everyone who works at the company. But that doesn’t mean the CEO is directly responsible for all those employees.
Most studies suggest managers can handle between three and seven employees. A good rule of thumb until experience suggests differently is you can manage five people effectively. Each employee needs time from his/her supervisor. I find a good average is two hours per week for both formal and informal meetings.
Each employee needs a job description that is clear, concise and written down. It is a living, breathing statement of what you expect from your workers. Job descriptions change over time and those changes need to be added as they occur. A good time to update a job description is during a regular one-on-one meeting with your employee. Make sure a job description details the work that needs to be performed. An outline that I have found useful is listed below:
- Employee name
- Job title
- Title of supervisor
- Schedule for formal meetings
- Functional areas the employee is responsible for
- Projects the employee is responsible for
- Processes and systems the employee is responsible for
- Titles of people employee supervises
- Timeframe for formal evaluation
- Elements necessary for increased compensation, including date of next increase
It doesn’t matter the format of the job description. What’s important is that you capture all the essential elements for the employee to be successful.